Concept Toolkit Help


Quick Start

What is Concept Toolkit?

  • Concept Toolkit has 125 easy-to-use calculators and 200 infographics covering the full spectrum of Financial, Investment, RRSP, Retirement, Tax, Insurance, Estate and Education Planning topics.
  • It’s a great time saver and a perfect complement to programs like Naviplan, PlanPlus and CCH when you don’t need to do a full financial plan.
  • It’s visual, very easy to use and will save you time when you need to do a quick illustration or explain a financial topic to a client or prospect.

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What’s the difference between Concept and Planning Toolkit?

  • Concept Toolkit is a quick calculator and concept illustration tool to complement your existing planning software.
  • Planning Toolkit is a comprehensive financial planning software tool that lets you create full financial plans for clients quickly and easily.

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Getting Around Concept Toolkit

Here is quick tour of the Main Menu screen in Concept Toolkit.

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1. To open a calculator, click on one of the topics at the top of the screen such as Financial Planning.

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1. The Financial Planning Contents screen will open.
2. Click on Magic of Compounding – Graph to open it.

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The Magic of Compounding calculator will open:

  • Click Change Data to open the Data Entry screen to change values and create a different scenario.
  • Click Print Page to print the results.
  • Click Bookmark to add this screen to your Bookmarks.
  • Click an arrow in the top right corner to go to the previous or next screen.
  • Click Back to Contents to return to the Financial Planning Contents screen.

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The Financial Planning Contents screen will open.

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Changing Advisor Information

You can change the Advisor Name, Title and Company in Concept Toolkit. Not all information can be changed, depending on your software license.

  • If you have an individual software license, you can change your Title and Company but not your Name.
  • If you have a corporate site license, you can change your Name and Title but not your Company.

1. Click Settings on the Main Menu screen.

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1. Change the information in the Name, Title and Company fields.
2. Click Close to close the Settings window.

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Saving Information

How do I change data or text in Concept Toolkit?

There are three types of screens in Concept Toolkit:

  1. Static infographic or text screens where data cannot be changed.
  2. Dynamic text screens where text can be changed.
  3. Dynamic calculator screens where numbers can be changed.

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Static Infographic/Text Screens
1. The Change Text button will be dimmed and inactive and nothing can be changed on these screens.

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Dynamic Text Screens
1. The Change Text button will be active on these screens where text can be changed.
2. Click the Change Text button.

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Dynamic Text Screens
1. Change the text in any of the fields. Press Tab, Enter or click the mouse to move between fields.
2. Click Close to exit the text entry window.

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Calculator Screens
1. The Change Data button will be active on dynamic calculator screens where data can be changed.
2. Click the Change Data button.

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Calculator Screens
1. Change the data in any of the fields. Press Tab, Enter or click the mouse to move between fields.
2. Click Close to exit the data entry window.

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When I change a number on the data entry screen, why don’t the calculations change?

You must press the Enter or Tab key or click the mouse after typing in the number.

If you type in a number and without doing one of these three things, your entry will not be “saved” and the calculations will not change.

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How do I save data under a client name?

Whenever you launch Concept Toolkit, a master data set called _Master Data will always open up first and appear as the currently opened client. The name of the currently opened client is shown in the grey box in the bottom right corner of the screen.

Click on the Clients button on the Main Menu screen to open up the Clients window. A list of previously saved clients will appear in the window.


Clients Window (scroll down to see screenshot)

New Client
To create a new client, click on the New Client button. Creating a new client makes a copy of all of the data saved in the _Master Data file and stores it under the new client’s name.

Open Client
To open an existing client, click on the name of the client in the list and then click the Open button. The Open button will not appear until you click on a client name in the list.

Save as Client
To save a copy of the current client under another name, click on the Save As button.

Delete Client
To delete an existing client, click on the name of the client in the list and then click the Delete Client button. The Delete Client button will not appear until you click on a client name in the list. Note that you cannot delete the master data set called _Master Data.

Close
To exit the Clients window, click the Close button.


Creating a New Client File – Step by  Step

  • To save data and calculations under a specific client name, follow these steps:
    1. Click Clients on the Main Menu screen.
    2. Click New Client on the Clients window.
    3. Type in the client name.
    4. Press the Tab key.
    5. Click the Create button.

1. Click on the Clients button On the Main Menu screen.

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1. Click the New Client button on the Clients window.

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1. Type in the client’s name.
2. You MUST press the TAB key after typing in the name to save it.

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1. Click the Create button after pressing the Tab key.

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1. The name of the client file you just created will be displayed in the bottom right corner of the screen.

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Why is there no Save button?

All data in Concept Toolkit is saved automatically as you enter and change data under the current client’s name.

There is no “Save” button or “Save data?” prompt when you exit Toolkit because of the automatic save feature.

Backing up client files

Why Should I Backup?
If you save information in Concept Toolkit by client, you should back up the client data files at least once a week. The frequency of your backups should be proportional to the amount of data you can afford to lose.

1. Cloud Backup
Backing up data to the cloud means you’re backing up data to a hard drive in a secure data centre via your Internet connection, instead of just to a hard drive or flash drive in your office.
You can use one of the many online backup services to backup your client files. Simply add the “Clients” and “Clients2” folders located inside the “C:\Program Files (x86)\Concept Toolkit 12″ folder to the list of files that you schedule in your regular online backup.

Click here for a review of cloud backup services from PC Magazine.

2. Manual Backup
Follow the steps below to backup your client files in Concept Toolkit to a flash drive in your office.
1. Click Backup on the Main Menu screen.

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2. Click the folder icon

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3. Select the name of the folder or Flash drive where you want to store your files.

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4. Click the Backup button.

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5. Click Yes to confirm that you want to backup the files to the selected location.

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6. Click OK after the backup has been completed.

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7. Click Close to finish your backup.

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Printing

Printing in Concept Toolkit

Printing Single Pages

  • Click on Print Page button on any Toolkit page and the Print window will appear.
  • You can change the client name that will appear on the printout and the number of copies.

Disclaimer & Cover Page

  • You can also choose to print a disclaimer and cover page at the same time that you print a concept or calculator page.
  • Enter a title for the cover page and select “Landscape” or “Portrait” for page orientation. The page orientation ONLY applies to the cover page, not to the concept page.
  • All concept pages have fixed page orientation – most are landscape and some are portrait.

Printing Multiple Pages

  • You can print more than one page at a time by clicking on the Reports button, selecting or creating a new report and then clicking on the Print button.
  • You can enter the client’s name that you want to appear on the page and the number of copies you want to print. All of the pages in the report will print automatically.
  • You can also choose to print a cover page with your report. Enter a title for the cover page and select “Landscape” or “Portrait” for page orientation. The page orientation only applies to the cover page and not to the rest of the pages in the report.

Printing a PDF

  • Click Select Printer on the Main Menu screen.
  • Select a PDF printer from the list of available printers
  • Click Set Printer and click Yes to confirm your selection.
  • Open the screen you want to print and click Print Page and the click Print.
  • Select the folder you want to save the PDF to using the Save As window. This window may appear behind the Concept Toolkit screen so look for a flashing icon along the bottom of your desktop. Click on the icon to bring it to the front.
  • Enter a name in the File Name box and click Save.
  • Go to your email program and attach the PDF you just saved.

Page Orientation
Most of the pages in Toolkit can only be printed in Landscape mode (“sideways”). Some pages, such as the Planners and certain concepts and calculators can only be printed in Portrait. Changing your printer’s setting to Portrait mode will not have any effect on the orientation since it has been set internally within Toolkit. You can only change the page orientation of the Cover Page in Toolkit. This can be done from the Print window.

Changing Printers

  • Concept Toolkit uses the default printer that has been set in Devices and Printers in the Control Panel on your desktop. When you are in Concept Toolkit you can change the printer by clicking on Select Printer on the Main Menu screen.
  • You can only change the printer once during each Concept Toolkit session. To change to another printer after making an initial printer change, you need to exit and restart Concept Toolkit and click on Select Printer again.
  • If the printer you want to use in Concept Toolkit is different from the default printer set in Devices and Printer, you will need to select the printer each time you use Concept Toolkit using the Select Printer function.
  • When you change the printer in Concept Toolkit, the default printer in Devices and Printers is also changed during the current session of Concept Toolkit only. When you exit Concept Toolkit, the default printer is changed back automatically to your original default printer.

 

Printing to PDF

You can print a calculator or infographic to PDF to email as an attachment.

1. Click Select Printer on the Main Menu screen.
2. Select a PDF printer from the list of available printers.
3. Click Set printer

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Note:
You can only change the printer ONCE during each  Concept Toolkit session. To change to another printer, you need to exit and relaunch Concept Toolkit and click on Select Printer again.

The printer you select in Concept Toolkit will be the default printer for all of your programs as long as you are still working
in Concept Toolkit. Once you exit Concept Toolkit (using the Exit button, not the “X” button in the top corner), your default printer will be automatically be reset as the default.


Click Yes to confirm your printer selection.

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Open the screen you want to print and click Print Page.

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Click Print.

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1. Select the folder you want to save the PDF to using the  Save As window. This window may appear behind the Concept Toolkit screen so look for a flashing icon along the bottom of your desktop. Click on the icon to bring it to the front.
2. You will need to enter a name in the File name box.

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1.  Enter a name in the File name box.
2. Click Save.

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Open your email program and send the “Financial-Planning-Process.pdf” file as an attachment.

 

How do I get the pages to print out in portrait?

With the exception of Concept Toolkit’s Planner calculators and some other calculator and concept screens, you can only print in Landscape mode (“sideways”) in Concept Toolkit.

Changing your printer’s setting to Portrait mode will not have any effect on the orientation since it has been set internally within Concept Toolkit.


General

Bookmarking

The Bookmarking feature lets you bookmark any page in Toolkit for quick and easy access.

  1. Click on the Bookmark button at the bottom of the Concept Toolkit screen to open the Bookmark window.
  2. Click Add Bookmark to add this screen to the bookmark list.
  3. The Add Bookmark button will appear automatically if the page has not previously been bookmarked.
  4. If the page has been previously bookmarked, then a Delete Bookmark button will appear.

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  • To go to a bookmarked screen, click on the name of the screen in the Bookmarks window.
  • The pages in the Bookmarks window appear in the order that they appear in Toolkit and not in the order that they are added as bookmarks. For example, pages in the Financial Planning section will always appear at the top, followed by Investment 1 pages, Investment 2, etc.

Tip
To save your bookmarks, make sure you use the Exit button in the bottom left corner when you quit the program. If you use the “X” button in the top right corner to exit, the bookmark changes you made in your current session will not be saved.

 

How to create a report or presentation

The Report builder in Toolkit is a powerful feature that lets you build an unlimited number of reports or presentations using any combination of the 300 screens in Toolkit.

You can use the Report builder to:

  1. Group your favourite Toolkit concepts into one presentation for quick access.
  2. Group Toolkit concepts into presentations that can be used over and over again with clients and prospects.
  3. Print more than one Toolkit page at a time. If you are in any other part of the Toolkit program, you can only print one Toolkit page or screen at a time. To print more than one page at a time, you need to group the pages first and then print them using the Print button in the Reports builder screen.
  4. Create a financial plan using the Planner calculators and any other concepts or calculators.

1. To open the Reports window, click the Reports button on the Main Menu screen.

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The Reports window is divided into two sections, Toolkit Page List and Reports List.

Toolkit Page List

  • All 300 pages in Concept Toolkit are shown in the scroll box on the left hand side of the Reports window.
  • The 3 letter prefix in front of each name identifies the Content page that the page is found on. For example, the pages found on the Financial Planning Contents page have the “Fin” prefix.
  • The pages are listed in the same order as they appear on the Contents pages. Financial Planning pages are listed first, followed by Investment 1 and 2, RRSP, Retirement, Tax, Insurance, Estate, Education, Planner and Custom pages.

Reports List

  • Currently saved reports are shown in the scroll box on the right hand side of the Reports window
  • The five buttons at the bottom of this scroll box – New, Save, View, Print, Delete – are used to create new reports and manage current ones.
  • The five buttons in the middle of the screen – Add Page, Delete Page, Move Page Up, Move Page Down, Preview Page – let you move pages from the Toolkit Page List scroll box to the Reports List scrollbox. Once you create a new report or presentation use these buttons to add pages to your report and to change the order of the pages in your report.

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Create a New Report

  1. Click on the New button at the bottom of the Report List scroll box.
  2. Type in the name of your report in the text entry field just above the Report List scroll box and press the Enter or Tab key.
  3. Click on a page in the Toolkit Page List scroll box to select it and then click the Add Page button to move it into your newly created report. Repeat this step for each page you want to add to your report. Note that you cannot add the same page twice to the same report.
  4. Click the Save button to save your report.

Save a Report
Click on the Save button at the bottom of the Report List scroll box to save a presentation.

View a Report

  • Click on the View button at the bottom of the Report List scroll box to view the currently selected report.
  • Click the Hide Buttons button in the top left corner of the screen to hide the navigation buttons while viewing a report. To show the buttons again, click the Show Buttons button.
  • To jump to a page in your report while viewing it, click the Goto Page button in the top right corner of the screen. A window will appear showing the pages in your report. To go to a page, click on the name of the page in the window.
  • Click the Exit Report button in the top left corner of the screen to return to the Reports window.

Print a Report
Click on the Print button at the bottom of the Report List scroll box to print the currently selected report.

Delete a Report
Click on the Delete button at the bottom of the Report List scroll box to delete the currently selected report.

 

Why doesn’t Concept Toolkit fill up the entire screen?

  • Concept Toolkit will only fill up the entire screen for monitor resolution settings of 800 x 600.
  • To open the program in full screen, you need to change your monitor’s resolution to 800 x 600. When you are done using Concept Toolkit in full screen mode, you can change the monitor’s resolution back to it’s original setting.
  • To make the Concept Toolkit screen appear larger without taking up the entire screen, change your monitor’s resolution to a size larger than 800 x 600 but smaller than the existing setting.

How to change the Screen Resolution in Windows 7:

  • Click the Start button on your desktop, click Control Panel and then click Display
  • Click on Adjust Resolution
  • Use the Resolution drop down slider to change the resolution.
  • Click Apply

Text Size
Concept Toolkit works optimally when the screen text size is set to “Smaller – 100% (default)”.

How to change the Text Size in Windows 7:

  • Click the Start button on your desktop, click Control Panel and then click Display
  • Make sure the “Smaller – 100% (default)” radio button is checked.
  • Click Apply

How to change the Screen Resolution in Windows 10:

  • Go to your Desktop, right-click your mouse and select Display Settings
  • Click on Advanced display settings and select a different resolution
  • Click Keep changes

How to change the Text Size in Windows 10:

  • Concept Toolkit works optimally when the screen text size is set to “100”.
  • Go to your Desktop, right-click your mouse and select Display Settings
  • Change the “Change the size of text, apps and other items:” to 100%
Can I create a single needs analysis in Concept Toolkit?

Yes. To create a single needs analysis click on the Planners tab to access these planning modules:

  • Cover Page
  • Goals
  • Cash Flow
  • Net Worth
  • Asset Allocation
  • Retirement
  • Life Insurance
  • Disability Insurance
  • Long Term Care Insurance
  • Critical Illness Insurance
  • Education Planner
  • Estate Planning Checklist
  • Estate Tax Calculator
  • Recommendations

To create more detailed plans with full client/spouse integration, we recommend you use Planning Toolkit.

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How do I change the marginal tax rates?

1. Click the Settings button on the Main Menu screen.

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1. Click the Tax Rates/Province tab.
2. Click on a province button (ON) to see the marginal tax rates for that province.
3. Enter the rates in the Marginal Rate fields.
4. Select your client’s province of residence.

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